Privacy policy

At Pressalit A/S ("Pressalit", "we", "us" or "our"), we give high priority to confidentiality and data privacy.

This privacy policy applies to our processing of personal data and lays down the guidelines for Pressalit's way of processing your personal data and provides you with the information which you have a right to receive pursuant to applicable data protection legislation.

You must read the privacy policy before you give your personal data to Pressalit.

1. Data controller and contact details
2. If you visit our website
3. If you sign up to our newsletter(s)
4. If You Participate in Our User Surveys
5. If you apply for a job with Pressalit
6. If you are a supplier, distributor, business partner, etc. (B2B)
7. If you visit our physical premises
8. If you visit our social media profiles
9. Disclosure to other data controllers and outsourcing to data processors
10. Your rights
11. Questions and complaints

The data controller of your personal data is:

Pressalit
Pressalitvej 1
8680 Ry
Denmark
Central Business Register no. (CVR no.): 84364517

Email: [email protected]
Telephone number: +45 8788 8788

2.1 Cookies

Types of personal data
Pressalit uses cookies on our website at www.pressalit.com and processes your personal data in that connection. Pressalit may collect the following personal data about you when you visit our website:

• IP address
• MAC address
• Browser history
• Information on your use of our website, including your click behaviour

We use cookies to collect the aforesaid personal data. Read more about our use of cookies in our cookie policy available via this link https://pressalit.com/en/about-pressalit/cookies.

Purpose of processing
Your personal data may be processed for the following purposes:

• Promotional marketing in general
• Development of products and services
• Statistics and analytics

Legal basis
Pressalit processes your personal data on the following legal basis:

• Legitimate interests: The legal basis of our processing of your personal data is our legitimate interests in, for example, working out statistics, performing analyses, providing support as well as improving and developing our products and services (Article 6(1)(f) of the General Data Protection Regulation (GDPR)).

When you visit our website, we ask for your informed consent to us placing non-functional cookies pursuant to the cookie rules. You have the right to withdraw your consent at any time. Further details on how you change your cookie settings are available in our cookie policy at https://pressalit.com/help-center/cookies/.

Retention period
Cookies are deleted in accordance with our cookie policy available at https://pressalit.com/en/about-pressalit/cookies. However, the data may be stored for a longer period of time in anonymised form.

2.2 If you use the contact form on the website, contact our customer service department or otherwise communicate with us

Types of personal data
When you use the contact form on our website at www.pressalit.com, contact our customer service department or otherwise communicate with Pressalit, we collect and process your personal data. Pressalit collects, processes and stores the following types of personal data about you:

• Name, email address, telephone number, address (including postcode and town)
• What your inquiry pertains to
• Date of your inquiry
• Other information provided by you in connection with your inquiry. We urge you not to provide us with sensitive personal data, unless such sensitive personal data is strictly required for the processing of your inquiry. In such event, the sensitive personal data should be forwarded in highly encrypted format only if forwarded by email.

Purpose of processing
Your personal data may be processed for the following purposes:

• Handling of your inquiry
• General communication
• Statistics and analytics

Legal basis
Pressalit processes your personal data on the below bases. The basis for such processing depends on the nature of your inquiry.

• Legitimate interests: We may process your personal data based on our legitimate interests in handling your inquiry, communicating with you and developing our products and services (Article 6(1)(f) of the GDPR).
• Contractual obligations: If your inquiry pertains to any (potential) conclusion of contract, we process your personal data in order to be able to implement measures prior to the conclusion of the contract (Article 6(1)(b) of the GDPR).

Retention period
Your personal data will be stored for one year as from the finalisation of the correspondence exchanged. However, the data may be stored for a longer period of time in anonymised form.

If you are a customer or employed with one of our customers, suppliers or other business partners, we refer to the paragraph below.

Types of personal data
Pressalit collects, processes and stores your personal data for marketing purposes when you sign up to receive our newsletter(s). Pressalit may collect, process and store the following types of personal data about you:

• Name and email address
• Your consent
• Your interests
• Your click behaviour in the material distributed

Purpose of processing
Your personal data may be processed for the following purposes:

• Marketing
• Analytics and statistics

Legal basis
Pressalit processes your personal data based on one or more of the below grounds:

• Consent: Pressalit will use your personal data only for direct marketing purposes, including publication of newsletters if you have given your prior consent to such purposes (Article 6(1)(a) of the GDPR).
• Legitimate interests: The processing of your personal data for analytics and statistics purposes is based on our legitimate interests in being able to improve and develop our services (Article 6(1)(f) of the GDPR).

Retention period
Your personal data will be stored as long as your consent to receiving newsletters is active.

You may withdraw your consent at any time by using the unsubscribe link at the bottom of each email or by contacting us as described below. Withdrawal of your consent does not, however, affect the legality of the processing that took place prior to such withdrawal.

Any documentation of your consent under marketing law will be stored by us for two years as from the date when you withdrew your consent to receiving direct marketing material. The storage period has been determined on the basis of Pressalit's legitimate interest in being able to document that direct marketing took place in accordance with applicable law (Article 6(1)(f) of the GDPR).

In addition, the data may be stored for a longer period of time in anonymised form.

Types of Personal Data

Pressalit collects and stores your personal data when you participate in our user surveys. This data may include:

• Personal information such as your name and email address
• Any audio, video, and image materials provided
• Other information you choose to share as part of the survey. We encourage you to refrain from providing sensitive personal data unless strictly necessary to the validity of the survey.

Analysis

Your Consent

We do not share your information with third parties. Findings from surveys and user tests will only be shared externally in an anonymized and aggregated format.

Purpose of Data Processing

We collect and process your data for analysis purposes, to support reporting, innovation, or improvement of our solutions.

Legal Basis for Processing

Pressalit processes your personal data on one or more of the following bases:

• Consent: Pressalit will only use your personal data for direct marketing purposes, including the distribution of newsletters, if you have given prior consent (General Data Protection Regulation Article 6(1)(a)).
• Legitimate Interests: Processing of your personal data for analysis and statistical purposes is based on our legitimate interest in enhancing and developing our services (General Data Protection Regulation Article 6(1)(f)).

Data Retention Period

Your personal data will be retained as long as your consent is active and the analysis period is ongoing.

Your input will be anonymized and will not be traceable to you. We will delete your input, including any audio, video, and image materials, as soon as all collected data has been fully processed.

You can withdraw your consent at any time and have your data deleted by writing to [email protected]

When you apply for a job with Pressalit, we process your personal data in connection with the recruitment procedure. We recommend that you do not disclose your civil registration number or any sensitive personal data in your application, such as personal data revealing racial or ethnic origin, religion, trade union membership, sexual orientation or health data.

Types of personal data
Pressalit may collect, process and store the following types of personal data about you:

• Contact details, such as name, email address and telephone number
• Information appearing from applications, CVs and any appendices
• Relevant information publicly available on the internet and social media, including particularly information on previous employment, activities, skills, performance and general appearance
• Outcome of personality tests completed (if any)
• Criminal record, if required considering the position you have applied for
• References from former and/or current employers listed in your application or references you have consented us to contact
• Health data if the position you have applied for imposes special health requirements
• Other information provided to us by you in connection with the recruitment procedure

Purpose of processing
Your personal data will be used to assess whether we wish to offer you a position at Pressalit.

Legal basis
Pressalit processes your personal data based on one or more of the below grounds:

• Legitimate interests: We may process your personal data on the basis of our legitimate interests in assessing whether we wish to offer you employment, including on the basis of the information you provide in your CV, application and any appendices, on the basis of relevant information which is publicly available on the internet and social media, outcome of personality tests, references from persons you have listed in your application, as well as other information you may give us in connection with the recruitment procedure. The processing may also be necessary due to our legitimate interest in defending or exercising legal claims (Article 6(1)(f) of the GDPR).
• Consent: If we intend to collect references from former and/or current employers whom you have not listed as references in your application, we will do so only if you have given your consent thereto (Article 6(1)(a) of the GDPR).
  We will request you to disclose your criminal record only if this is lawful according to national legislation and you have given your consent thereto (Article 6(1)(a) and Article 10 of the GDPR).
  If the position you have applied for, by way of exception, imposes special health requirements, we will – following specific assessment and only where the collection of such data is lawful according to national legislation – ask for your express consent prior to the processing of such personal data (Article 9(2)(a) and Article 6(1)(a) of the GDPR).

Retention period
If you are offered a job at Pressalit, your application and other relevant personal data collected in connection with the recruitment procedure will be stored in your employee file.

If you are not offered a job, we will store your application and any additional personal data collected in connection with the recruitment procedure for a period of six months following our rejection of your application, unless you have consented to storage of such personal data for a longer period of time.

You may at all times withdraw any consent you may have given as part of our recruitment procedure. Withdrawing your consent will affect the future processing of your personal data, but it will not affect the legitimacy of the processing that took place based on your consent given prior to such withdrawal. If you wish to withdraw your consent, please contact us, using the details below.

Your criminal record will be deleted immediately after we have reviewed such record.

This paragraph includes the policy of Pressalit's processing of personal data about owners of one-man businesses or contact persons with suppliers, distributors and other business partners cooperating with Pressalit.

Collection of personal data
Pressalit may collect, process and store your personal data in the following events:

• When your business or the business with which you are employed concludes a contract with Pressalit
• When you have shown an interest in Pressalit's products and services by, for example, giving Pressalit your business card
• When you cooperate and communicate with Pressalit

Types of personal data
Pressalit may collect, process and store the following types of personal data about you:

• Name, email address, telephone number and similar contact details
• Individual data, such as preferred language
• Consent (if any) to receiving marketing material by email
• Organisational data, such as the name and address of the business, job title, employment area, primary workplace and country
• Contractual data, such as orders, invoices, contracts and other agreements between your business (or your employer) and Pressalit, potentially including, for example, your contact details
• Financial data, such as terms of payment and bank details (in the case of a sole proprietorship)

We may receive such data directly from you (primarily by way of emails and other correspondence exchanged with you) or from third parties, such as your employer.

Purpose of processing
Your personal data may be processed for the following purposes:

• General planning, execution and administration of cooperation, including contracts
• Administrative purposes, such as processing of payments, bookkeeping, audits as well as provision of support
• Newsletters and other promotional communication
• Handling of your inquiries
• General communication
• Development of products and services
• Statistics and analytics
• Compliance with applicable rules and regulations, such as fulfilment of our obligations to prevent illegal activities
• Conflict management

Legal basis
Pressalit primarily processes your personal data based on one or more of the below grounds:

• Contractual obligations: In certain cases, the processing of your personal data is necessary in order to be able to perform a contract (Article 6(1)(b) of the GDPR).
• Legitimate interests: We may process your personal data on the basis of our legitimate interests in, for example, managing the day-to-day operations in accordance with lawful and fair business practices, including planning, execution and administration of the cooperation or our legitimate interest in, for example, working out statistics, performing analyses and marketing activities (not subject to consent), providing support as well as improving and developing our products and services. The processing may also be necessary due to our legitimate interests in preventing fraud or establishing, defending or exercising legal claims (Article 6(1)(f) of the GDPR).
• Legal obligation: In some cases, the processing of your personal data will be necessary to comply with legal obligations, such as our obligation to prevent illegal activities (Article 6(1)(c) of the GDPR).

Retention period
Your personal data will be stored for two years as from termination of the cooperation. However, the data may be stored for a longer period of time in anonymised form.

7.1 When you effect deliveries from us

Types of personal data
When you deliver goods at our physical premises, we may collect, process and store the following types of personal data about you:

• Licence plate
• Your signature

Purpose of processing
Your personal data may be processed for the following purpose:

• To document the collection of goods from us

Legal basis
Pressalit processes your personal data on the below basis:

• Legitimate interests: Our processing of your personal data is based on our legitimate interests in being able to document that you have collected goods from us (Article 6(1)(f) of the GDPR).

Retention period
Your personal data will be stored for up to six months. However, the data may be stored for a longer period of time in anonymised form.

7.2 When you visit our office premises and other buildings

Types of personal data
When you visit our office premises and other buildings, Pressalit processes your personal data when registering you as our guest. Pressalit may collect, process and store the following types of personal data about you:

• Your name
• Date and time of your visit

Purpose of processing
Your personal data may be processed for the following purposes:

• To give you access to our office premises and other buildings
• To manage your visit with us

Legal basis
Pressalit processes your personal data on the below basis:

• Legitimate interests: Our processing of your personal data is based on our legitimate interests in being able to give you access to our office premises and other buildings and in protecting our physical premises (Article 6(1)(f) of the GDPR).

Retention period
Your personal data will be stored for 24 hours. However, the data may be stored for a longer period of time in anonymised form.

This paragraph includes the policy governing Pressalit's processing of personal data collected via Pressalit's social media profiles or sites.

Pressalit and the social media providers are joint data controllers in respect of the processing of personal data collected in connection with your visit to Pressalit's individual social media profiles or sites. Pressalit complies with the guidelines of the data protection authorities for joint data controllership and attempts, by using available tools and means, to ensure the best way possible that you receive information on the processing of your personal data when you visit Pressalit's social media profiles or sites.

Pressalit has the following social media profiles or sites:

• Facebook (Meta Platforms Ireland Ltd.)
  • Facebook's privacy policy is available here
  • You may adjust your privacy settings for Facebook here
• YouTube (Google LLC)
  • Google's privacy policy is available here
  • You may adjust your privacy settings for YouTube here
• LinkedIn (LinkedIn Ireland Unlimited Company)
  • LinkedIn's privacy policy is available here
  • You may adjust your privacy settings for LinkedIn here
• X (former Twitter, Inc.)
  • Twitter's privacy policy is available here
  • You may adjust your privacy settings for Twitter here
• Instagram (Meta Platforms Ireland Ltd.)
  • Instagram's privacy policy is available here
  • You may adjust your privacy settings for Instagram here
• Pinterest (Pinterest Europe Ltd.)
  • Pinterest's privacy policy is available here
  • You may adjust your privacy settings for Pinterest in your profile under Settings -> Personal data and other data
• Vimeo (Vimeo.com, Inc.)
  • Vimeo's privacy policy is available here
  • You may adjust your privacy settings for Vimeo by following this guide

Collection of personal data
When you visit or interact with our social media profiles, Pressalit and the relevant social media provider may collect, process and store the following types of personal data about you:

• Information available on your profile, including your name, gender, marital status, workplace, interests and your town
• Your "likes" or other reactions expressed on our profile
• Comments left by you to our postings
• Your visit to our profile

Purpose of processing
Pressalit processes your personal data for the following purposes:

• To improve our products and services, including our social media profiles and sites
• To work out statistics and perform analyses
• To be able to communicate with you if you comment on a posting, make a review or send us a message
• To perform promotional marketing in general

The social media providers process your personal data, among other things, for the following purposes:

• To improve their advertising system
• To provide Pressalit with statistics, among other things, worked out by such social media providers based on your visit to our profiles and sites
• To advertise and adapt the activities on the site.

Legal basis
The processing of your personal data is based on the below grounds:

• Legitimate interests: Our processing of your personal data is based on our legitimate interests in being able to communicate with you and market ourselves vis-à-vis you on our social media profiles as well as our legitimate interest in improving our products and services (Article 6(1)(f) of the GDPR).
  The social media providers base their processing of your personal data on their legitimate interests, including their interests in improving their advertising system and delivering statistics to Pressalit, that the social media providers, for example, work out on the basis of your visit to Pressalit's social media profile or site. In addition, the social media providers have a legitimate interest in delivering innovative, individually adapted, secure and profitable services (Article 6(1)(f) of the GDPR).
• Consent: The social media providers process some of your personal data in accordance with your consent which you are entitled to withdraw at any point in time via your social media privacy settings (Article 6(1)(a) of the GDPR).

Retention period
Your personal data will be stored for two years as from the most recent activities. If you no longer wish for your likes, comments and reviews to appear from our social media profiles or sites, you must arrange for deletion of such data. However, the data may be stored for a longer period of time in anonymised form.

Please go to the privacy policy of the individual social media providers for information describing for how long they store your personal data.

With whom do social media providers share your personal data?
Social media providers may, among other things, share your personal data with the following categories of recipients:

• Other entities within the group of which the social media provider is a part
• External business partners providing analytical and investigative services
• Advertisers
• Other individuals visiting our social media profile or site (to the extent that your information is publicly available)
• Researchers and other academics

Please go to the privacy policy of the individual social media providers for more details on the parties with whom the social media providers share your personal data.

The social media providers may transfer your personal data to recipients outside the EU/EEA in accordance with applicable data protection legislation. Please go to the privacy policies of the individual providers for more details.

For more information on the parties with whom Pressalit shares your personal data, please go to the paragraph Disclosure to other data controllers and outsourcing to data processors below.

In order to comply with the aforesaid purposes, we may grant access to your personal data to third parties, delivering relevant services based on a contractual relationship with Pressalit. Such third parties may, for example, be IT suppliers, email services providers and suppliers of IT solutions. Such service suppliers will process your personal data only in accordance with our instructions according to data processing agreements entered into.

In connection with Pressalit's development, the company structure may change, for example by way of a full or partial sale of the business. In the event of a partial transfer of assets including personal data, the basis of processing incidental to the disclosure of personal data in question is, as a general rule, Article 6(1)(f) of the GDPR, since Pressalit has a legitimate interest in transferring parts of its assets as well as making commercial changes.

As a general rule, your personal data will not be disclosed to any third parties without your consent other than in events as described above. However, in certain circumstances and according to law, it may become necessary to disclose your personal data to:

• The police
• Lawyers
• Accountants
• Courts
• Public authorities
• Potential buyers
• Affiliated companies

If your personal data is transferred to data processors or data controllers established in countries outside the EU/EEA, which have not implemented an adequate level of protection, such transfer will be based on the European Commission’s Standard Contractual Clauses.

• You have a right of access to the personal data we process about you
• You have a right to object to our collection and further processing of your personal data
• You have a right of rectification and erasure of your personal data subject, however, to certain statutory exceptions, including the provisions of the Danish Consolidated Bookkeeping Act (bogføringsloven)
• You have a right to request us to restrict the processing of your personal data
• In some circumstances, you may also request to receive a copy of your personal data and request for transmission of your personal data given to us to another data controller (data portability)
• You may always withdraw any consent you may have given. We will then delete your personal data unless we are able to continue the processing on another basis. You may unsubscribe from our newsletter by clicking the link at the bottom of the newsletter.

If you have any questions as to this privacy policy or if you wish to file a complaint against our processing of your personal data, please do not hesitate to contact us at:

Pressalit A/S
Address: Pressalitvej 1, 8680 Ry, Denmark
Email: [email protected]
Telephone number: +45 8788 8788

If your complaint is not dealt with by us, and you wish to proceed with the matter, you may file a complaint with the supervisory authority in your country. You may find a list of supervisory authorities here.